Response within one business day · Free site walk and scope review · Licensed and insured for the work we perform
What you get
A proposal you can decide on, and a job you can watch
Whether you are pricing one roof or a portfolio program, every bid comes back as the same package: the number and everything behind it, the schedule we will hold, and a sample of the weekly report you get once work starts. It costs nothing to request, and it is built to sit next to any other bid you have.
APX-26-0418 · Rev 0
Proposal
Roof Replacement, Main Office A & B
Northgate Commons · 2 buildings, 29,600 SF · Johns Creek, Georgia
Office A · 11,200 SF
Office B · 18,400 SF
Aerial · both roofs measured on the walk
N
Proposal total
$432,183.12
$14.60 / SF · priced by building
Schedule
Site walk
Sep 17 · done
Proposal issued
Sep 24
Walk-through with you
Sep 29
Target award
Oct 6
Mobilize
Oct 20
Substantial completion
Nov 21
Scope summary
Full tear-off of the low-slope roofs on both buildings at the occupied retail center, new tapered polyiso and a fully adhered 60-mil TPO membrane, new flashings at 31 rooftop units, and edge metal. Stores in both buildings stay open throughout.
Main Office A goes first, then B. Work runs in daily sections, each torn off, insulated and made watertight before the crew leaves.
In this proposal
01Line-item bid & unit prices
02RFI log: assumptions & exclusions
03Schedule & phasing plan
04Sample weekly report
05COI, license & W-9
06Manufacturer warranty terms
Enclosed with the bid
Contractor licenseCertificate of insuranceW-9EMR 0.47NetVendor · RealPage · Compliance DepotReferences, 3 similar jobs
Price
Fixed unit prices for the life of the job
Changes
Priced and approved before work
Reporting
Written report with photos, weekly
Warranty
One contract, one warranty
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Apex Contracting Group
Commercial construction & restoration
Bid form
Line-item bid — Northgate Commons, Main Office A & B
Lines follow your RFP so it levels directly against other bids
CSI
Line item
Qty
Unit
Unit $
Total
02 41 19
Selective demolition, tear-off to deck
29,600
SF
1.28
37,888.00
07 22 00
Tapered polyiso insulation, R-30
29,600
SF
3.73
110,408.00
07 54 23
60-mil TPO, fully adhered
29,600
SF
5.48
162,208.00
07 62 00
Flashing & sheet metal, edge
1,840
LF
12.76
23,478.40
07 72 00
RTU curbs & flashing
31
EA
793
24,583.00
01 50 00
Temporary protection & tenant notices
1
LS
11,490.16
11,490.16
01 30 00
Supervision, general conditions
9
WK
3,346
30,114.00
Subtotal, direct cost
400,169.56
Overhead & fee
32,013.56
Main Office A · 11,200 SF
163,528.75
Main Office B · 18,400 SF
268,654.37
Proposal total
$432,183.12
Unit prices, only if found
Wet deck replacement — $11.36 / SF
Sheathing over steel — $5.44 / SF
Additional RTU curb — $793 / EA
Alternates
Alt 1 · 80-mil membrane — add $23,680
Alt 2 · 20-yr NDL warranty — add $8,880
Excluded, named
Rooftop unit replacement
Structural steel repair
Interior finishes below existing leaks
Why it compares cleanly
7 of 7 lines priced
Every line on your bid form carries a number. Nothing left as “by others”.
3 unit prices
Hidden conditions priced now, so the total is not padded for them.
2 alternates
Options priced separately, so the base bid stays like-for-like.
3 exclusions
Named on the page, so you can ask every bidder the same question.
RFI log attached
14 assumptions written down — drainage, deck condition, access hours — so the number means the same thing to you as it does to us.
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Apex Contracting Group
Commercial construction & restoration
Schedule
Schedule & phasing — Northgate Commons
Updated weekly with the report · Oct 6 – Nov 28
On schedule
2 weather days carried
Long-lead released at award
Task
Oct 6
Oct 13
Oct 20
Oct 27
Nov 3
Nov 10
Nov 17
Nov 24
Award & contract
Award
Submittals & permit
Membrane & insulation delivery
Delivery
Mobilize & protection
Main Office A · tear-off & install
Main Office B · tear-off & install
RTU curbs & flashing
Punch walk & closeout
Substantial
Warranty letter
Warranty
Complete
In progress
Scheduled
Milestone
How we hold the date
Materials first
Membrane and insulation ordered the day of award, so delivery is never the critical path.
Weather in the plan
Weather days are carried in the schedule and shown to you, not found later.
Watertight every night
Each day’s section is closed before the crew leaves. No open roof over a tenant.
One look-ahead
The superintendent owns a three-week look-ahead, reviewed with you weekly.
Open items — nothing closes until these do
SUB-02
Membrane color submittal
Your approval
RFI-03
Drain body at grid C-4
Answered
CO-01
Replace 120 SF wet deck
At bid unit price
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Apex Contracting Group
Commercial construction & restoration
Weekly report
Week 3 — Northgate Commons roof replacement, Main Office A & B
Week ending Nov 7 · sent every Friday by the superintendent
Complete
46%
Schedule
On track
Substantial Nov 21
Change orders
1 · $3,850
Approved before work
Safety
0 incidents
Daily JHA on file
This week
Main Office A complete, 11,200 SF dried in
12 of 31 rooftop-unit curbs flashed
Tapered insulation set at the north drains
Next week
Main Office B tear-off begins Monday, rear loading dock staged
Remaining curbs and edge metal
Tenant notice sent for Nov 12 crane day
Site photos
Main Office A, installed · Nov 6Rooftop units, flashed · Nov 6East elevation edge metal · Nov 5Main Office B, before tear-off · Nov 7
Needs your decision
SUB-02 membrane color — white or gray. Holds the Main Office B delivery if not approved by Nov 10.
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Proposal · page 1 of 9
Illustrative sample · fictional property
What is in the package
Proposal
Cover, number & schedule
Line-item bid
Unit prices, alternates, exclusions
Schedule & phasing
How we hold the date
Weekly report
Photos & progress, every Friday
The number, up front
One total, a cost per square foot and fixed unit prices on page one.
The dates we will hold
Walk, proposal, award, mobilize and completion, before you sign.
One roof or a fourteen-building program: the same package, and no charge to request it.
Priced line by line
Quantities, units and unit prices you can check, not a lump sum.
Unknowns priced now
Deck, sheathing and extras carry a unit price before work starts, so nothing is padded.
Exclusions named
What we did not price is written down, so bids compare like for like.
What you receive
Excel + PDF
Northgate_Bid_Form_APX-26-0418.xlsx
XLSX
Built on your RFP or bid form when you have one, so leveling takes minutes.
A real schedule
Every task, milestone and weather day on one page, updated weekly.
Long-lead first
Materials are released at award, so delivery never drives the finish date.
Open items tracked
Submittals, RFIs and changes stay open until they are closed with you.
What you receive
1 page
Northgate_Schedule_APX-26-0418.pdf
PDF
Your asset team sees the same schedule our superintendent runs from.
Progress in one line
Percent complete, schedule status, change orders and safety at the top.
Photos from the week
Dated, located photos of the work, not a loose gallery.
Decisions flagged
Anything that needs you is called out with the date it holds.
What you receive
Every Friday
Northgate_Weekly_Report_Wk03.pdf
PDF
The report goes to whoever you name: asset manager, owner, board or lender.
Why the number holds up
Competitive on price, without the change orders later
The cheapest bid is often the one with the most left out. Ours is built to be competitive on the day you open it and still be the number when the job closes.
01
Self-performed where it counts
Roofing, painting and coatings are done by Apex crews, so the biggest lines on most bids carry no second contractor’s markup.
02
Local crews, no travel line
Eighteen offices mean the estimator, project manager and crew are already in your market. You are not paying to fly a team in.
03
Unknowns priced up front
Deck, sheathing and other hidden conditions carry a unit price in the bid, so the number is not padded to cover what nobody can see yet.
04
Changes priced before work
Any change is priced from the bid’s unit prices and approved in writing before the work happens, never billed after.
One trade or twenty, same process.
A single roof, a repaint or a full capital program gets the same walk, the same line-item bid and the same reporting. There is no minimum to ask.
Use the quote form or call. Send the address, the scope and your target dates, plus any photos, drawings, RFP or reserve study you have.
Reply within one business day
02
We walk it with you
An estimator walks the property, measures and photographs the work, and notes anything that changes the price. The notes are yours to keep.
Usually within the week
03
Line-item bid and RFI log
You get the proposal package above: every line priced, every assumption written down, alternates and unit prices included.
5–10 business days for a standard scope
04
We review it together
We walk you through every line, answer questions, adjust alternates and, if you want, level it against the other bids you have.
A 30-minute call
05
Award and mobilize
Schedule issued, pre-construction meeting held, resident or tenant notices sent, and weekly reports start in week one.
On the date in the proposal
Local offices
Talk to the office that covers your property
Eighteen offices across the West, Texas and the Southeast. The estimator who walks your property works from the nearest one, so the site walk is a drive, not a flight.
Active loss? Water running or a building open to weather: skip the form and call (866) 404-4603. We dispatch from the nearest office.
FAQ
Questions before you request a proposal
Is there a cost to request a proposal?
No. The site walk, the line-item bid, the RFI log and the schedule are all free, and there is no obligation to award the work to Apex. Owners often use the package to check a budget or to level other bids, and that is fine with us.
Does Apex bid single-trade work, or only large programs?
Both. A single roof replacement, an exterior repaint or a balcony repair gets the same walk, the same line-item bid and the same weekly reporting as a multi-building capital program. There is no minimum project size to request a proposal.
How long does it take to get a bid back?
For a standard scope with the site walk done, the bid and RFI log typically come back in five to ten business days. Larger capital programs and multi-property packages take longer, and we give you the date up front rather than letting it drift.
Can you price our RFP or bid form as written?
Yes. Send your RFP, scope or bid form and we price it line for line, so it levels directly against the other bids you receive. Where we think a line is missing or unclear, we flag it in the RFI log instead of changing your scope.
What do I get once the work starts?
A schedule that is updated weekly, a written weekly report with dated site photos, open items and decisions flagged with the date they hold, and change orders priced from the bid’s unit prices and approved before any work happens.
