Capital work, an insurance loss or a portfolio program. Tell us what needs pricing and what you are up against — you get a line-item bid, the assumptions behind it and unit rates agreed before anything changes in the field.
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What comes back
Your proposal, schedule and weekly report, in one package
Every quote comes back in the same format: a proposal with the total and the schedule, a line-item bid with every unit price, alternate and exclusion named, the schedule we will hold, and a sample of the weekly report you get once work starts. Click through the four sheets below.
APX-26-0418 · Rev 0
Proposal
Roof Replacement, Main Office A & B
Northgate Commons · 2 buildings, 29,600 SF · Johns Creek, Georgia
Office A · 11,200 SF
Office B · 18,400 SF
Aerial · both roofs measured on the walk
N
Proposal total
$432,183.12
$14.60 / SF · priced by building
Schedule
Site walk
Sep 17 · done
Proposal issued
Sep 24
Walk-through with you
Sep 29
Target award
Oct 6
Mobilize
Oct 20
Substantial completion
Nov 21
Scope summary
Full tear-off of the low-slope roofs on both buildings at the occupied retail center, new tapered polyiso and a fully adhered 60-mil TPO membrane, new flashings at 31 rooftop units, and edge metal. Stores in both buildings stay open throughout.
Main Office A goes first, then B. Work runs in daily sections, each torn off, insulated and made watertight before the crew leaves.
In this proposal
01Line-item bid & unit prices
02RFI log: assumptions & exclusions
03Schedule & phasing plan
04Sample weekly report
05COI, license & W-9
06Manufacturer warranty terms
Enclosed with the bid
Contractor licenseCertificate of insuranceW-9EMR 0.47NetVendor · RealPage · Compliance DepotReferences, 3 similar jobs
Price
Fixed unit prices for the life of the job
Changes
Priced and approved before work
Reporting
Written report with photos, weekly
Warranty
One contract, one warranty
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Apex Contracting Group
Commercial construction & restoration
Bid form
Line-item bid — Northgate Commons, Main Office A & B
Lines follow your RFP so it levels directly against other bids
CSI
Line item
Qty
Unit
Unit $
Total
02 41 19
Selective demolition, tear-off to deck
29,600
SF
1.28
37,888.00
07 22 00
Tapered polyiso insulation, R-30
29,600
SF
3.73
110,408.00
07 54 23
60-mil TPO, fully adhered
29,600
SF
5.48
162,208.00
07 62 00
Flashing & sheet metal, edge
1,840
LF
12.76
23,478.40
07 72 00
RTU curbs & flashing
31
EA
793
24,583.00
01 50 00
Temporary protection & tenant notices
1
LS
11,490.16
11,490.16
01 30 00
Supervision, general conditions
9
WK
3,346
30,114.00
Subtotal, direct cost
400,169.56
Overhead & fee
32,013.56
Main Office A · 11,200 SF
163,528.75
Main Office B · 18,400 SF
268,654.37
Proposal total
$432,183.12
Unit prices, only if found
Wet deck replacement — $11.36 / SF
Sheathing over steel — $5.44 / SF
Additional RTU curb — $793 / EA
Alternates
Alt 1 · 80-mil membrane — add $23,680
Alt 2 · 20-yr NDL warranty — add $8,880
Excluded, named
Rooftop unit replacement
Structural steel repair
Interior finishes below existing leaks
Why it compares cleanly
7 of 7 lines priced
Every line on your bid form carries a number. Nothing left as “by others”.
3 unit prices
Hidden conditions priced now, so the total is not padded for them.
2 alternates
Options priced separately, so the base bid stays like-for-like.
3 exclusions
Named on the page, so you can ask every bidder the same question.
RFI log attached
14 assumptions written down — drainage, deck condition, access hours — so the number means the same thing to you as it does to us.
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Apex Contracting Group
Commercial construction & restoration
Schedule
Schedule & phasing — Northgate Commons
Updated weekly with the report · Oct 6 – Nov 28
On schedule
2 weather days carried
Long-lead released at award
Task
Oct 6
Oct 13
Oct 20
Oct 27
Nov 3
Nov 10
Nov 17
Nov 24
Award & contract
Award
Submittals & permit
Membrane & insulation delivery
Delivery
Mobilize & protection
Main Office A · tear-off & install
Main Office B · tear-off & install
RTU curbs & flashing
Punch walk & closeout
Substantial
Warranty letter
Warranty
Complete
In progress
Scheduled
Milestone
How we hold the date
Materials first
Membrane and insulation ordered the day of award, so delivery is never the critical path.
Weather in the plan
Weather days are carried in the schedule and shown to you, not found later.
Watertight every night
Each day’s section is closed before the crew leaves. No open roof over a tenant.
One look-ahead
The superintendent owns a three-week look-ahead, reviewed with you weekly.
Open items — nothing closes until these do
SUB-02
Membrane color submittal
Your approval
RFI-03
Drain body at grid C-4
Answered
CO-01
Replace 120 SF wet deck
At bid unit price
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Apex Contracting Group
Commercial construction & restoration
Weekly report
Week 3 — Northgate Commons roof replacement, Main Office A & B
Week ending Nov 7 · sent every Friday by the superintendent
Complete
46%
Schedule
On track
Substantial Nov 21
Change orders
1 · $3,850
Approved before work
Safety
0 incidents
Daily JHA on file
This week
Main Office A complete, 11,200 SF dried in
12 of 31 rooftop-unit curbs flashed
Tapered insulation set at the north drains
Next week
Main Office B tear-off begins Monday, rear loading dock staged
Remaining curbs and edge metal
Tenant notice sent for Nov 12 crane day
Site photos
Main Office A, installed · Nov 6Rooftop units, flashed · Nov 6East elevation edge metal · Nov 5Main Office B, before tear-off · Nov 7
Needs your decision
SUB-02 membrane color — white or gray. Holds the Main Office B delivery if not approved by Nov 10.
Northgate Commons · APX-26-0418
Illustrative sample · fictional property
Proposal · page 1 of 9
Illustrative sample · fictional property
What is in the package
Proposal
Cover, number & schedule
Line-item bid
Unit prices, alternates, exclusions
Schedule & phasing
How we hold the date
Weekly report
Photos & progress, every Friday
The number, up front
One total, a cost per square foot and fixed unit prices on page one.
The dates we will hold
Walk, proposal, award, mobilize and completion, before you sign.
